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Privacybeleid

Caliper Europe BV – Privacy Policy

Voor consistentie in de Caliper Europe-groep wordt dit privacybeleid hier in het Engels gepresenteerd. Een versie voor de Spaanse taal kan worden aangevraagd bij: eu_dpo@calipercorp.com

Caliper Europe BV (“Caliper“) is a company registered in the Netherlands (KvK number 32093895), having its registered office at Siriusdreef 17-27, 2132 WT Hoofddorp.

Introduction

Caliper is a Human Capital Management consulting firm whose principal offerings include personnel assessment services for corporate clients (“Clients”). These services entail the receiving and processing of personal data of our Clients’ assessment candidates (“Candidates”) or employees (“Employees”) for the provision of our assessment and consulting services. In addition to this, the website http://www.calipereurope.com/nl/ (“Website”) also collects certain personal data from users.

Caliper’s business systems are designed to require that every Client or Candidate is made aware of Caliper’s data protection policies and freely provides their explicit consent to these policies before agreeing to provide any personal information to Caliper.

This Privacy Policy describes how Caliper receives and processes personal data supplied by its Clients and assessment Candidates through the Caliper assessment platforms or collected from the Website, and the measures taken to protect the privacy of such data. In all cases, Caliper is firmly committed to respecting and protecting the privacy of all personal data received or processed in strict adherence to current data protection legislation and best business practice.

Data Protection definitions

Caliper’s data protection and privacy measures are governed by the European Union’s General Data Protection Regulation (“GDPR“) which came into force on 25th May 2018. For the purpose of the GDPR, where personal data is provided directly to Caliper through use of the Website, email, or other means, or by a Candidate in the process of an assessment, Caliper will be the data controller in relation to that information.  Where Caliper receives candidates’ personal data from a third party (such as data received from an actual or potential Client) Caliper will not be the data controller but will be the data processor of that information.

Caliper’s data protection officer can be contacted by emailing eu_dpo@calipercorp.com

GDPR Compliance

The GDPR unifies the existing EU and national legislations while adding certain additional requirements on data controllers and data processors. As the wider practical applications of the GDPR are developed across the industry, Caliper will continually evolve its technologies and practises, and revise this policy statement accordingly.

Personal data and Basis for Collection

Where you are using Caliper’s Assessment Services:

At the request our Clients, Caliper receives from its Clients certain personal data of individual Candidates or Employees necessary for the provision of our assessment or consulting services. Such personal data may include:

  • Candidates’ or Employees’ names, email address or other and contact details;
  • Candidates’ or Employees’ responses to questions set out in the assessment questionnaires;

Caliper receives and processes the above mentioned personal data in order to:

  • provide its assessment and/or consulting services to Clients;
  • continually develop and improve its assessment and consulting services;
  • use the personal data for supplemental research and product development where Candidates and/or Employees have provided their express consent for such use by Caliper.

Caliper collects the above mentioned personal data in order to:

  • provide its assessment services to Clients;
  • continually develop and improve its assessment services;
  • use the personal data for supplemental research and product development where Candidates have provided their express consent for such use by Caliper.

Use of Personal Data collected in assessment services

Personal Data is only used for the provision of Caliper’s assessment and consulting services. No personal data, received or processed for the provision of Caliper’s assessment or consulting services, will be released, sold, traded, transferred, or rented to any entities or individuals outside the Caliper Group (defined below), and will only be shared as described below.

 

Purpose/Activity Type of data Lawful basis for processing including basis of legitimate interest
To respond to queries and enquiries

 

(a) Identity

(b) Contact

Legitimate interests
To process and deliver the Services including contacting Candidates, Employees and Clients and corresponding about the Services (a) Identity

(b) Contact

(c) Responses to questions

Legitimate Interests
To develop and improve the services (a) Identity

(b) Contact

 

(c) Responses to questions

Legitimate Interests
Supplemental research and product development (a) Identity

(b) Contact

(c) Responses to questions

Consent

Where you are using the Website:

Caliper may collect personal data from visitors to the Website which is provided as a result of using the Website, such as location information, browsing behaviours and IP addresses.

Caliper may collect such personal data in order to:

  • improve the functionality and your experience of the Website;
  • ensure that content of the Website is presented in the most effective manner for you and for your computer;
  • administer the Website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
  • allow you to participate in interactive features of Caliper’s service, when you choose to do so;
  • keep the Website safe and secure;
  • enable Caliper to provide you with marketing information where you have provided the relevant consent.

How your personal data may be shared

Personal data Caliper collects in accordance with this Privacy Policy, may be shared as follows:

  • with any member of the Caliper group, which means Caliper’s subsidiaries, Caliper’s ultimate holding company and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006 (“Caliper Group“);
  • with third party consultants selected by Caliper who adhere to the terms of this Privacy Policy;
  • where Caliper is under a duty to disclose your personal data to comply with any legal obligation, or to enforce or apply Caliper’s terms of use, acceptable use policy or terms and conditions and other agreements; or to protect the rights, property, or safety of Caliper, Caliper’s clients, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection.

How Caliper stores personal data

For secure storage, the personal data that we collect may be transferred to, and stored and processed at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for Caliper or for one of Caliper’s suppliers. In submitting your personal data, your agreement to this transfer, storing or processing will be requested, and Caliper will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Processing personal data in the USA

For processing, Caliper may share your personal data with its parent company, Caliper Management Inc, in the USA. To ensure that your privacy is protected in such cases, Caliper Management Inc has provided Caliper with such written assurances to ensure that the level of protection provided to your personal data is at a standard at least equal to the level Caliper adheres to under the GDPR.

Personal Data Retention

Caliper’s general data retention policy is to delete personal data four years after the delivery of the relevant assessment or consulting service, for which the personal data was collected.

Notwithstanding 8.1, where Caliper processes information on behalf of its Client (including personal information in relation to Candidates or Employees), Caliper shall retain such information for as long as required by the Client (data controller).

Please note that after the deletion of your personal data, it cannot be recovered, so if you require a copy of this personal data, please request this during the period Caliper retains the data.

Your Rights

Assessment results and reports

Caliper’s assessment results, consultations and written reports are provided under agreement only to the Client. Any sharing of such results or reports to a Candidate, Employee or other party is entirely at the discretion of the Client (the data controller).

Service Development and Supplemental Research

For the purposes of Caliper’s own research and development, and with the agreement of our Clients, Caliper may request the clear and express consent of assessment candidates to use their personal data in such research. Such consent will always be entirely optional to the Candidate and/or Employees and of no effect on the related assessment or consulting service.

Research-consenting candidates nevertheless have the right at any time to require Caliper to stop using their personal data in such research by email to Caliper at: info@caliperhs.uk.

Your rights

In certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:

  • Request access to your personal data;
  • Request correction of your personal data;
  • Request erasure of your personal data;
  • Object to processing of your personal data;
  • Request restriction of processing your personal data;
  • Request transfer of your personal data;
  • Right to withdraw consent.

To exercise any of the above rights please email your request to: info@caliperhs.co.uk.

It may be that only such rights can be exercised to the data controller. If Caliper is not the data controller, Caliper will ask that you direct your request to the Client (who will be the data controller).

Children

Caliper will not knowingly collect any personal data from persons under the age of 18 and will immediately delete any such data subsequently so determined.

Complaints

If you would like to make a complaint in relation to how Caliper may have stored, used or processed your personal data, please email your compliant to the address set out in the contact information below.

External Websites

The Caliper Website may, from time to time, contain links to and from the websites of Caliper partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Caliper is not responsible for the content of external internet sites and you are advised to read the privacy policy of external sites before disclosing any personal information. Please check these policies before you submit any personal data to these websites.

Cookies

A “cookie” is a small data text file that is placed in your browser and allows Caliper to recognise you each time you access Caliper’s services online. Cookies themselves do not contain any personal information, and Caliper does not use cookies to collect personal information.

This Caliper Website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the Website. The information generated by the cookie about your use of the Website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the Website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this Website. By using this Website, you consent to the processing of data about you by Google in the manner and for the purposes set out above and to the practices described in this policy relating to the Website.

Changes to this Privacy policy

As and when necessary, changes to this privacy policy we will posted here. Where changes are significant, we may also email all our registered users with the new details, and where required by law, will we obtain your consent to these changes.

Remember the Risks Whenever You Use the Internet

While Caliper does its best to protect your personal information, Caliper cannot guarantee the security of any information that you transmit to Caliper and you are solely responsible for maintaining the secrecy of any passwords or other account information.

Questions and Contact information

For any questions or for further information, please contact: eu_dpo@calipercorp.com

 

If you require the information in this privacy policy in a different language or if you require any personal data Caliper holds in relation to you, in a different medium, please contact Caliper at eu_dpo@calipercorp.com to make your request. Please note, there may be a charge by Caliper to provide such information in a different medium.

Caliper Europe BV
Siriusdreef 17-27
2132 WT Hoofddorp
NETHERLANDS

nl


25/05/18